18. Upazila Office Inspection:

Government of the People's Republic of Bangladesh

Cooperative Department

Upazila Cooperative Office Attendance Report.

01. Name and address of the office: Upazila Co-operative Office, Ghoraghat, Dinajpur.

0. The name and designation of the Inspecting Officer: Md. Tojammel Haque, District Cooperative Officer (Chasda), Dinajpur.

03. Inspection date: 09/09/15 AD.

04. Previous visit:

A) Name and Designation of Inspecting Officer: Md Akhtaruzzaman, Joint Registrar, Divisional Co-operative Office,  Rangpur Division, Rangpur Division

B) Date of visit: 10/10/13 AD

C) Date of receipt of inspection report: 31/10/13 AD

D) Previous inspection report given in:

    Promotion of following / following instructions: It is fairly relevant.

05. Office Chief Infection

Name and surname (original title): Md. Benazir Ahmed, Upazila Cooperative Officer, Ghoraghat, Dinajpur.

B) Date of joining the current workshop: 22/09/2014.

06. Office management

6.1 Office and office materials, according to the preference  Additional comments: There is a shortage of office equipment according to the preference.

A) Cleanliness of office rooms and office complexes  Additional comments: Office of the three rooms of the court building of the sub-district council Activities operated. The cleanliness of the office is fairly homogeneous.

B) Whether the current status list of furniture, office equipment and vehicles is reserved

Additional comments: The office furniture list is reserved. In 2014-2015 A total of Rs. 40,000.00 has been allocated for furniture purchase. But yet The furniture were not bought.

 6.2 Manpower and employee administration

Manpower information of the inspected office

6.3 Information about the employees / employees control and supervision (upazila)

A) Whether the work has been distributed among the employees and how effective it is: The job distribution list is not updated yet. And it'sNot realistic.

B) Has been signed out on every working day: Has been signed. Yes.

C)What measures have been taken against the people for administrative reasons: Not needed

D)Do not get the departmental training of every officer / employee: No

(E) Name of the officer / employee who has not received departmental training:

F) Name of the officer / employee who has not been permanently employed:

G) How many officials / employees have been promoted from any post till this month from 1st July: not applicable

6.4 Replacement information: (last one year)

6.5 bcd management

A) Number of total registers in the office: 37

B) The number of letters and letters received for the last one month from time to time during visit: Letter issued - 266, letter taking -213

C) Number of outstanding letters in the last one year: No.

Unconscious Reasons:

D) Procedure for taking action on the received letter: Fairly satisfactory.

E) Record protection method

Whether registers are rich in information? No

Whether there is any updates to the registry? No

Total number of documents: 106.

Whether the number of documents is grader? No

Whether the page number and note paragraph number of the document is being provided properly? Yes

Additional Comments: Using the Digital Document Number

F) Any irregularity in the use of the necessary register of Guard file, Cash Book, Letter of Registration, Letter of Registration, Document Register, Audit Register, Holiday Account Register, Stock Register, Settlement and Payment Register, Check Register, Master Register, Register Register etc. What is weakness? No

Comments:

Audit information of most primary associations, including information on Audit of the Central Association 2013-2014 in Master Register, is not served

G) Budget: The past year and the current fiscal year

Audit objection

৬.৬ Divisional cases: Information about departmental cases against officials / employees (last 1 year)

6.7 Keeping the orders of Headquarters orders

A) Order

B) Reports / Reports

07. Cooperative association management

7.1 Co-operative audit activities (2014-2015)

A) Audit activities:

List of officials who have kept the audit owed: Not applicable

Based on the audit note, action has been taken against how many affiliations:Not needed

B) Test audit activities

7.2 Audit Irrigation (from the 1st July to the year 2013-2014)

Comments on the actions taken in accordance with Audit Irrigation:Not satisfactory

A) Appointment of elections and committees (central and primary) from July / 15th

B) The reasons for not being able to appoint the management council in all sectors as per Cooperative Societies Act 2001: The irresponsibility of not getting co-ordinated with interested and qualified and deputy district co-operative officer.

7.3 Registration of new association (from 1 July / 15 onwards)

A) Number of registered new associations

B) The financial evaluation of the association has been done at the time of registration? Yes

C) The eligibility of entrepreneurs has been assessed during implementation of financial planning and planning while registering? Yes

D) The accuracy of information provided by entrepreneurs has been verified before registration? Yes

E) How much money has been deposited in the official treasury by the invoice? 1200.00 taka

7.4 Revocation and extinction activities

A) Number of direct cancellations in the last one year (as per section 53)

B) The list of the liquidator's name in the liquidation has to be added (separate list should be attached). There are no paid donations in the liquidation.

C) There is no list of liquidation finished association till the period of inspection.

D) 1. Number of liquidation unreleased associations for more than one year: Not there

2. Liquidation causes unfinished: not applicable.

3. Arrangement against the officer: not applicable

7.5 cases

A) Suit filed and disposed

B) Remarks (with regards to the maintenance, supervision and disposal of the register of the cases)

7.6 Inspection / Threshold

A) on the instructions of the higher authority

The above-mentioned report and the steps taken on it

B) Local Events:

Inaccurate errors in the investigation report and steps taken on it: Not applicable

C) If the committee is formed in the section 22: Not there.

08. Promotional expansion and development issues

8.1 Co-operative Development Fund (including Central and Primary) 2012-2013

Manthabah

8.2 Distribution of dividends to the members of the association: (In current year)

8.3 Development projects

A) Shelter Project

B) Ashrayana Project (Phase-2):

C) How many audit associations have been audited and whether the audit note has been reviewed:  Whether there is any money embezzlement in the review : Number of Ashraon Co-operative Societies of sub-district-03 The audit work of the entire association of 2013-2014 yards has been performed, no embezzlement. Audit of 2014-2015 has not yet been completed.

D) Strengthening project: There is no project in this sub-district

E) Family Welfare: There is no project in this sub-district

F) Development projects taken at the local level

09. Award related: Not there                                                     

10. The number of grade associations in the upazila: 03

11. Name of the 3 successful co-operative societies of the upazila

01. Bamshamuri Social Welfare Multipurpose Co-Operative Society Ltd.

0. Women's Savings and Debt Co-operative Society Ltd.

03. Krishna Rusty Savings & Debt Co-operative Society Ltd.

12. Association service১২.১ There are several types of association activities:02

12.2 Name of the officer who is in the service

A) Md. Benzir Ahmed, Deputy District Co-operative Officer, Ghoraghat. Dinajpur.

B) M Moslem Uddin, Assistant Inspector, Sub-District Co-operative Office, Ghoraghat, Dinajpur.

13. Closing Comments and Recommendations

(A) 22 percent of total audit performance till August / 2015. But an audit report did not find the amendment report. Sub-district co-operative officer was asked to submit the 100 percent Amendment report.

(B) There are vacancies in the management of 43 co-operative societies till August / 2015. That vacuum has been for a long time. The sub-district co-operative officer was told to look after reasons for not taking necessary initiatives to form regular committee through the formation of the committee.

(C) Total number of total co-operative co-operative societies till August / 2015 is 28. No action has been taken by the sub-district co-operative office to cancel the registration of the inefficient co-operative society. It is said to take immediate measures to cancel the registration of the inoperative co-operative societies immediately.

(D) Notices of audit notes of 2013-14-2014 of most of the primary co-operative societies, including the Central Cooperative Association, were not served on the Master Register. Sub-district co-operative officer was told about the reason.

(J) Incomplete BRDB in sub-district co-operative office Information collected from primary co-operative society is not reserved. It was said to be saved.

(F) Number of refugee projects in sub-district-01 The amount of remunerative amount - 1830303.00 (earning - 2000 - earning -1630303), but it has been donated - 1830500.00 Grammil 197.00 taka It is said to be amended.

(G) Number of refugee projects in the sub-district-01 The amount of loan earned in the project is Rs. 1630303.00. At the rate of 8%, the amount of service charges is Tk.130424.00. But saving the information is Rs. 124467.00 Gamelil-5957.00 It is said to be amended.

(H) The rate of repurchase in the Ashraon Project and Asharan Project (Phase-II) is -89% and 68% respectively. Sub-district co-operative officer was asked to take necessary steps to improve the rate of recovery in the respective stage.

(Md. Tojammel Haque)

District Co-operative Officer (Chadha)

Dinajpur.

Memorandum No. 47.61.2700.000.34.004.93.1895 (2) Date: 28/09/2015 AD

Copies are sent for kind consideration and necessary action

1. Upazila Cooperative Officer, Ghoraghat, Dinajpur. Amendment to him on the inspection report within the next 1 month The report was asked to submit.

2.   0. For the collective account of Joint Registrar, Divisional Co-operative Office, Rangpur, Mahoday.

    

          03. Office documents.

    

    

   (Md. Tojammel Haque)

   District Co-operative Officer (Chadha)

   Dinajpur.

   Phone: 0531-65143

E-mail: dco_dinajpur@yahoo.com